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Microsoft SharePoint 2007 is the next stage in the evolution of the Microsoft SharePoint technology platform. This platformacts as the foundation of the 2007 Microsoft Office system. The 2007 Microsoft Office system is comprised of a collection of applications, servers, and services that work together to improve user and team productivity, make information sharing more effective, and facilitate business decision-making processes.

Windows SharePoint Services 3.0 provides the core document management, list management, collaboration, and application platform capabilities for a SharePoint environment. WSS sites are the foundation on which Office system solutions store and manage information. They provide locations where groups of people can work together and share information. These sites can also be used to collect team and enterprise knowledge and enable individuals to effectively work with this knowledge. WSS sites are also the entry point into many information worker solutions and workflow processes.

Microsoft Office SharePoint Server 2007 (MOSS) builds on the foundation provided by Windows SharePoint Services 3.0. MOSS consists of a set of applications and shared services that extend the WSS capabilities and introduce the following additional functionality:

SharePoint’s basic means of information storage is accomplished using the concept of a . Much of the data that you create or consume within SharePoint sites is contained in a list of similar information. Each of the lists in SharePoint can have its own unique set of attributes that describe an item in the list. WSS comes with many standard list templates and the capability to create your own custom lists based on the structure that best describes the information you are trying to capture.

Windows SharePoint Services 3.0 and SharePoint Server 2007 include list templates you can use when creating the lists you will need for your sites and meeting workspaces. Lists created from these templates use the same concepts, such as settings, columns, and views, that were described in Chapter 4. Many of these templates also include additional capabilities and enhanced integration with Office products that is not available when leveraging custom lists. By understanding these unique features, you can choose the right list and customize it further to make the best use of SharePoint technologies.

In the previous two chapters, we discussed lists, which are the main constructs that SharePoint uses to store information. As you saw, SharePoint provides a great deal of flexibility in storing and managing raw data using custom and template lists. In addition to raw data management, an information worker solution often needs to store and manage documents, images, and other files.

While earlier chapters described the many ways that information can be stored, managed and accessed in SharePoint 2007, what enhances it as a platform for business process collaboration and document management are its powerful workflow and information management capabilities. These features allow you to manage business processes within the collaborative SharePoint environment while enforcing enterprise data handling that can assist you with compliance and corporate regulatory policy.

Up to this point, we have discussed the organization and storage mediums for information in SharePoint. This discussion included the basic organization and management of both Windows SharePoint Services 3.0 and SharePoint Server 2007 sites. We also described the means for structuring and storing data in SharePoint lists and libraries. In considering these topics, we have touched on basic presentation aspects of information like site templates and views.

So far we have discussed how to configure and use the various components that make up a Share-Point environment. As part of these discussions, we reviewed a variety of capabilities that allow you to organize information within the environment. There are times, however, when the way the information should be organized is dependant on the type of people accessing the information.

Some of the most common solutions provided through SharePoint focus on the creation and management of documents. Whether you are creating press releases, compiling an annual report, or writing employee performance reviews, the creation of these materials typically requires the involvement of several people constructing the items, an approval process for finalizing the materials, a structure to manage the completed items so that they can be made available on an ongoing basis, and finally, a mechanism to support the archival or deletion of the materials once the information they contain is no longer pertinent.